/

Administrative Assistant [Volunteer] for Charitable Non-profit Organization

Spokane, United States

Administrative Assistant [Volunteer] for Charitable Non-profit Organization

Spokane, United States
Short summary of the job: The part-time Administrative Assistant team member, as a remote unpaid volunteer position, will be part of a team of volunteers reporting to the President and other senior staff. The administrative assistant's primary task is to help reduce the schedule burden on the executive staff as much as possible.
Will perform a range of administrative and virtual office support functions for RPG Research to facilitate the efficient operation of the organization. Most importantly: schedule management, email routing, & phone and voicemail follow-up and routing.
Responsibilities
Remote Work Option Available

Average 5 Hours per week

Calendar & event updates management

Group announcements management

Email routing mangement

Phone routing management

Challenges
100% unpaid volunteer-run organization

501(c)3 non-profit charitable organization

Over 100 volunteers across 5 continents

Must Have
Strong communication skills

Strong organization skills

Strong time management skills

Job Description
Administrative Assistant volunteer for international 501(c)3 non-profit charitable research and human services organization.
We have a great volunteer opportunity in the Spokane, Washington area, REMOTE WORK IS OPTIONAL BUT AVAILABLE.

**** REMEMBER ALL POSITIONS AT RPG RESEARCH ARE UNPAID VOLUNTEER POSITIONS ***

Minimum 6 month commitment.

Most of the work can be done remotely, so you do NOT have to be located in Spokane, but we do prefer locals.

Job Type: Administrative, Part-time, Volunteer, Remote option available.
Salary: $0.00 /hour

REQUIREMENTS:
Typically 5 hours per week.
Minimum of 3 hours a week required, expected maximum 10 hours per week.
Good typist/computer savvy
Social media savvy
Strong interpersonal skills
Strong written grammar skills.
Microsoft Office (or equivalent) proficiency and data entry accuracy.
High energy and excellent communication skills are a MUST.
Will professionally and politely answer emails, possibly occasionally make outbound calls in response to voicemails or email.
Will work primarily with President, Vice-president, and Volunteer Coordinator, for organization nearing 100 volunteers scattered acros 5 continents (about half in Spokane, WA area).
Strong English skills a bonus, though we can work applicants using Deaf/Hard of Hearing using American Sign Language (ASL).

You will get hands-on experience with international staff and community, Enterprise Resource Planning (ERPG) software, and more.

Attach copy of your resume (if you have one) w/ your inquiry and provide a PHONE NUMBER.

Reporting to the President and other senior staff, the administrative assistant primary task is to help reduce the schedule burden on the executive staff as much as possible.
Will perform a range of administrative and office support functions for RPG Research to facilitate the efficient operation of the organization.

The administrative assistant will directly contribute to increasing RPG Research’s capacity to help improve lives through our global non-profit research and community human services programs using music, therapeutic recreation, and role-playing games for populations ranging from 2 years old to 100+, and many special needs populations.

Duties and Responsibilities
The administrative assistant will:

Handle incoming email and voicemail, providing prompt responses and forwarding to appropriate staff member where necessary.
Perform occasional general clerical duties including photocopying, fax and mailing.
Handle requests for information and data and follow up with appropriate staff member.
Schedule and coordinate meetings, appointments and travel arrangements for staff members.
Manage office supply inventories and coordinate maintenance of office equipment.
Assist the President, Vice-president, & Volunteer Coordinator in the management and administration of related contracts and project designations.
Ensure staff are notified in a timely manner of upcoming deadlines.
Assist in the development and maintenance of job descriptions and evaluations.
Assist with volunteer and outreach coordination as required.

Qualifications
Excellent organizational, written and verbal skills.
Detail oriented and committed to meeting deadlines.
Good interpersonal skills.
Works well independently and as part of a team.
Ability to adapt to shifting priorities and manage multiple deadlines.
Ability to problem-solve in a fast paced work environment.
Prefer LibreOffice, but acceptable substitute knowledge of Microsoft Office programs, including Outlook, Word, and Excel.
Proficient and extensive experience with Google Calendar and Google Docs being used in groups/offices.

Time Period

Very flexible schedule for an average of 5 hours per week, with possibility of some evening and weekend hours to support board meetings and special events.

Benefits and recognition
This position provides valuable experience for administrative management students and anyone with a passion for helping people develop a better quality of life, especially special needs populations.

Volunteers are highly valued members of the RPG Research community (which is 100% volunteer run) and contribute to making a significant difference in RPG Research's ability to research and provide community programs for the public to help improve lives. RPG Research will provide reference letters for all volunteers who successfully complete a placement.

About RPG Research RPG Research is a 501(c)3 non-profit charitable research and human services organization using music & recreation therapy, neurosciences, psychology, therapeutic recreation, and games to help individuals and groups from a wide range of populations achieve their bio-psycho-social, educational, recreational, and therapeutic goals.

http://www.rpgresearch.com

Application Questions

How many years of 10 Key experience do you have?
How many years of administrative assistant experience do you have?
How many years of customer service experience do you have?
How many years of Data Entry experience do you have?
How many years of Google calendar experience do you have?
How many years of Google docs experience do you have?
How many years of Google groups experience do you have?
How many years of Libre Office experience do you have?
How many years of QuickBooks experience do you have?
How many years of volunteer experience do you have?
What is the highest level of education you have completed?
Are you able to work in Spokane, WA 99201?
Do you speak American Sign Language?
Do you speak ASL?
Do you speak English?
Are you willing to undergo a background check, in accordance with local law/regulations?
Why are you interested in this job?
When are you available for an interview or phone screen? Please list 2-3 dates and times or ranges of times.
Who referred you to this role?

Job Type: Part-time

Pay: $0.00 per hour

Application Questions

You have requested that Indeed ask candidates the following questions:
  • How many years of 10 Key experience do you have?
  • How many years of administrative assistant experience do you have?
  • How many years of Data Entry experience do you have?
  • What is the highest level of education you have completed?
  • Do you speak English?
  • Are you willing to undergo a background check, in accordance with local law/regulations?
  • Why are you interested in this job?
  • When are you available for an interview or phone screen? Please list 2-3 dates and times or ranges of times.
  • Who referred you to this role? (if you don't have an answer, you can leave this field blank)

Responsibilities

Full sales cycle

Achieve monthly targets

US + Canada Territory

Challenges

Full sales cycle

Achieve monthly targets

US + Canada Territory

Must Have

Full sales cycle

Achieve monthly targets

US + Canada Territory

What's great in the job?

  • No outbound calls, you get leads and focus on providing value to them
  • You sell management software to directors of SMEs: interesting projects and people
  • Large apps scope: CRM, MRP, Accounting, Inventory, HR, Project Mgt, etc.
  • Direct coordination with functional consultants for qualification and follow ups
  • High commissions for good performers